Coaches as Leaders: Digital Coaching Tracker

We want to give you a peek inside our Coaches as Leaders course. Coaches taking part in this course have graciously given us permission to post some of their learning and reflections from the private coursework they are undertaking during this program. Where possible, we have shared the course and the action task to give context for the guest post.

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What is your artifact? Why did you choose to create this artifact? How might you use it in your coaching practice moving forward?

My artifact is a digital coaching tracker that documents individual coaching interactions, prep work, follow-ups, and observations with teachers. I chose this tool because it helps me visualize patterns in my coaching practice, track time spent with each teacher, and reflect on the variety of coaching moves I’m using (e.g., conversation, co-planning, feedback). Moving forward, I’ll use this tracker to analyze who I’m spending time with (e.g., innovators, early adopters), what kinds of support teachers need most, and where I might need to scale up support or shift my approach. It will also serve as a visibility tool to share impact with admin in tangible, data-informed ways.

What’s circling in your brain right now? What are you still wondering about?

I’m thinking a lot about what it takes to build a true learning culture that supports sustainable coaching. The CAL Systems & Structures module helped me realize that while my coaching role is impactful, it’s limited without broader systemic alignment. I’m wondering:

What are three key takeaways from your time in this program?

Coaching Is Systemic Work: Coaching doesn’t succeed in isolation—it thrives when embedded in structures, aligned with leadership goals, and part of a collective culture of reflection and growth.

Change Starts with Clarity: Whether coaching teachers or “coaching up” to leadership, it’s essential to start with why—a clearly articulated purpose for coaching supports buy-in and focus.

Coaching Light ≠ Coaching Less: Building trust is essential, but true impact comes from moving toward coaching heavy—pushing for depth, facilitating change, and centering the work on student learning.

What’s squaring with you? What really makes sense and will help you take the next step forward?

It really resonates that adult learning should mirror the kind of deep, student-centered learning we want for kids. The strategies I’ve used in PD—protocols, reflection prompts, meaningful application—should also guide my 1:1 coaching and team planning sessions. Creating reusable structures (e.g., plug-and-play PD formats, unit design protocols, reflection tools) will help scale this work across more teachers and teams.

What’s your guiding star (next step) for your coaching practice or program now that you’ve completed this course?

My guiding star is to elevate the visibility and clarity of coaching at my school by building more aligned structures, engaging in strategic advocacy with leadership, and expanding my toolkit to empower teachers as co-leaders in learning. I plan to:

Initiate structured 1:1 conversations with admin to clarify the coaching role and share its impact.

Use my coaching tracker to tell the story of coaching cycles and their connection to student learning.

Continue creating signature learning experiences that model deep learning and inspire momentum.